Secretariat Officer - Board Operations
The Asian Infrastructure Investment Bank (AIIB) is a multilateral development bank whose mission is financing the Infrastructure for Tomorrow—infrastructure with sustainability at its core. We began operations in Beijing in January 2016 and have since grown to 109 approved Members worldwide. We are capitalized at USD100 billion and AAA rated by the major international credit rating agencies. Collaborating with partners, AIIB meets clients’ needs by unlocking new capital and investing in infrastructure that is green, technology-enabled and promotes regional connectivity.
The Secretariat Officer, Board Operations Team of the AIIB Corporate Secretariat will support AIIB’s Board of Directors as they execute their responsibilities in the context of governance to ensure the achievement of the Bank’s mandate.
Accountabilities & Responsibilities
The selected candidate will work closely with other staff members on the responsibilities listed below:
- Support strategic oversight of the Board’s forward-looking work program, ensuring alignment with organizational objectives and priorities.
- Implement procedural processes of Board operations, particularly concerning official and informal meetings, to facilitate smooth functioning and decision-making.
- Serve as the secretary for Board Committees, overseeing the organization and execution of Committee meetings and events to ensure effective deliberation and follow-up actions.
- Act as the trusted communication channel between the Board and Management, fostering transparent and constructive dialogue to enhance collaboration and decision-making.
- Conduct research on governance practices, regularly reviewing and recommending enhancements to operational efficiency, transparency, and procedural integrity.
- Participate in capacity-building activities for Board constituencies, contributing to their understanding of governance principles and best practices.
- Oversee the production of draft summaries, reports, and other documents related t0 Board activities, ensuring accuracy, relevance, and timeliness.
- Conduct quality assurance processes for official documents and presentations, maintaining standards of excellence and professionalism.
- Develop and maintain practical guidance for staff on the preparation of high-quality official Bank documents, coordinating internal training initiatives as needed.
- Lead internal coordination efforts to explore and implement technology solutions to support the Board in fulfilling its responsibilities effectively.
Knowledge, Skills, Experience & Qualifications
Qualifications:
- Master's degree preferably in communications, business, economics, finance, international relations, international development, or related fields. Substantial additional work experience will be considered in lieu of a Master's degree
- Certification or training in governance, corporate governance, or board management would be advantageous.
Experience:
- Minimum of 5-8 years of relevant experience working in a similar governance or policy-related role preferably in an international organization, financial institution, or government agency.
- Experience supporting boards of directors or senior leadership teams in administrative and operational capacities.
- Demonstrated experience in conducting research, drafting reports, and presenting findings to stakeholders at various levels.
- Experience in coordinating and facilitating meetings, workshops, or training sessions on governance-related topics.
Skills:
- Strong organizational and project management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.
- Analytical and critical thinking skills, with the ability to identify issues, analyze data, and formulate actionable recommendations.
- Collaborative and diplomatic skills, with the ability to build relationships, facilitate discussions, and resolve conflicts in a constructive manner.
- Attention to detail and accuracy in document preparation, with a commitment to maintaining high standards of quality and professionalism.
- Proficiency in relevant languages, particularly English, is required, with additional languages being beneficial.
- Familiarity with relevant software applications, such as Microsoft Office Suite, SharePoint, and document management systems, is typically expected
AIIB is committed to diversity, transparency, and inclusion. We believe our strength comes from having a team with the right diverse skills, experiences, and abilities selected through a merit-based competitive process. We actively encourage applications from people from both within and outside AIIB members, regardless of nationality, religion, gender, race, disability, or sexual orientation.
Join us and help create a prosperous and sustainable Asia while growing your career in a diverse and innovative environment.
Previous experience and qualifications will determine the grade and job title at which successful applicants will enter AIIB.
* Closing Date: All opportunities close at 11:59 p.m. (GMT+8) on the dates listed.
** Job Type: Recruitment of staff is conducted through a merit-based competitive selection process. AIIB shall strive to provide employment opportunities open to all suitably qualified applicants, regardless of religion, gender, race, disability, sexual orientation or nationality.
